Privacy Policy

GUIDELINES ON PERSONAL INFORMATION

NHK International, Inc. (hereinafter referred to as “NHK International”), keenly recognizing the importance of personal information, shall strive to protect it in accordance with the following guidelines:

Compliance with laws and other codes of conduct on the protection of personal information

NHK International shall comply with the Act on the Protection of Personal Information (Act No. 57, 2003) and other laws and codes of conduct concerning personal information, and strive to handle personal information in a proper manner in accordance with NHK International’s rules. It shall also educate and familiarize its executives and all other persons in its employ. Whilst being a general law, the Act on the Protection of Personal Information makes special provision for the prescribing of stricter safeguards concerning personal information that includes individual ID numbers (hereinafter referred to as “Specific Personal Information”) under the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (Act No. 27, 2013) (which with the subsequent amendments thereto shall be referred as the “ID Numbers Act”). NHK International shall lay down basic guidelines concerning individual ID numbers and Specific Personal Information and rules and suchlike for the handling thereof in accordance with the ID Numbers Act and related laws and regulations, and shall strive to protect individual ID numbers and Specific Personal Information.

Proper collection, use, and provision of personal information

Rules for managing the collection and suchlike of personal information shall be specified in writing, and personal information shall be managed in a proper manner as follows:

  • When collecting personal information, NHK International shall clearly indicate the purposes for which it shall be used, NHK International contact desks for inquiries, and suchlike prior to the collection thereof within the necessary scope.
  • Unless required by law, NHK International shall neither disclose nor provide personal information to a third party without the client’s prior consent.
  • The creation and handling of any anonymously processed information and pseudonymously processed information shall be in accordance with separately prescribed procedures.
  • If a client’s personal information is to be provided to a subcontractor, NHK International shall oblige the said subcontractor to protect personal information by, among other things, entering into an agreement providing for confidentiality and matters for the proper handling of personal information, and shall manage and supervise the said subcontractor so that he/she/it handles personal information in a proper manner.
  • NHK International shall receive and respond promptly and properly to any complaints from a client concerning the handling of personal information and any requests for disclosure and suchlike from a person concerned.

Proper security measures

NHK International shall take measures for the proper use of personal information, and shall take proper security measures to prevent any infringement of privacy or other rights arising from the theft, tampering, leaking and suchlike of personal information.
The following safeguards shall be taken concerning personal data:

  • Establishment of rules concerning the handling of personal data, etc.
  • Organizational safeguards, e.g. provision of organizational arrangements for the proper handling of personal data
  • Human safeguards, e.g. training relating to the proper handling of personal data
  • Physical safeguards, e.g. measures to prevent any leaking and suchlike of personal data involving the equipment and devices handling it
  • Technical safeguards, e.g. exercising control over access to personal data and taking necessary measures to prevent hacking

Arrangements for the protection of personal information

NHK International shall have managers, responsible persons, and designated personnel for the protection of personal information to ensure that proper control is exercised over personal information.

Complaints and inquiries concerning the handling of personal information

NHK International shall receive and respond promptly and properly to any complaints concerning the handling of personal information, and any requests, etc. for disclosure. Please contact:

Corporate Planning Bureau,
NHK International, Inc.
5F Nihon Kaikan No. 2,
9-6 Kamiyama-cho, Shibuya-ku, Tokyo. 150-0047
Phone 03-5454-3030
FAX 03-5454-3032
Email: Privacy@nhkint.or.jp

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